The 2016 Annual Enrollment period ended on May 18th. Here are some things to be aware of:

Review Elections

Access the online enrollment system (Click the “R”Benefits button on the Workday home page, then click “Enrollment Site”) to confirm that your 2016-2017 benefit elections are correct.  Even if no action was taken during Annual Enrollment, you should check that previous plan year elections carried forward, with the exception of the Flexible Spending Accounts, which must be re-elected each year.

 If you notice an error, contact the “R”Benefits Service Center at 844-TRU-BENS immediately.

As a reminder, any elections or changes made during Annual Enrollment will go into effect on July 1, 2016 and will remain until June 30, 2017, unless you experience a Qualified Life Event.

Dependent Documentation

As a reminder, if you added any new dependents to coverage during the Annual Enrollment period for a coverage effective date of July 1, 2016, watch for separate communications from “R”Benefits Dependent Verification Services with instructions on how to complete the dependent verification process.  You must submit dependent documentation verifying eligibility by the deadline outlined in the communications you receive. If documentation is not provided, any unverified dependent(s) will be dropped from coverage.  If you have any questions, contact the “R”Benefits Service Center at 844-TRU-BENS.

ID Cards

New ID cards will be mailed to team members, for receipt by July 1, if changes were made to medical plans during Annual Enrollment. ID cards may also be issued due to changes in covered dependents. Vision and Dental ID cards are not issued. If ID cards are not received, you should contact the appropriate plan directly (i.e. Aetna, Kaiser, CVS Caremark, etc. – contact numbers can be found here).

Health Savings Account

If you newly enrolled in an Aetna or Kaiser CDHP medical plan for July 1, 2016 and opened your Health Savings Account (HSA) during Annual Enrollment, you will be sent an HSA welcome kit containing an HSA debit card from Payflex, the HSA administrator. If you enrolled in the CDHP for July 1, 2016 and didn't open an HSA during Annual Enrollment, contact the “R”Benefits Service Center (844-TRU-BENS) right away to open the Account.  Note: If further information is needed to satisfy banking regulations associated with your HSA, you will receive correspondence from Payflex requiring response before your HSA can be set up and a welcome kit mailed.

If you're in the Aetna “R”CDHP Gold and Silver plans, you should ensure your HSA is set up timely to maximize the amount the Company contributes to your account.

  • For HSA enrollments in effect as of July 1, 2016, the applicable tax-free lump sum Company contribution will be deposited into the HSA by the end of July 2016.
  • For HSA enrollments or changes made after July 1, 2016, the pre-tax Company contribution (if applicable) will be received based on when the Account is opened and deposited as a full lump sum.

If you don't take the steps necessary to open a HSA, you will be unable to make your own contributions and will forfeit the tax-free lump sum Company contribution (if applicable). In addition, if you qualify for the 2016-2017 Wellness Rebate, it will be received as a taxable lump sum in a future paycheck.

Payroll deductions

Benefit deductions for the 2016-2017 plan year will start for weekly paid team members on July 1, 2016 and for bi-weekly paid team members on July 8, 2016.  (Note: There are 53 pay periods in the 2016-2017 plan year, as opposed to 52 for the weekly paid population).